Security Tenders: PQQ's, ITT's and DPS's Explained

Security
Michael Baron
July 21, 2025
A security guard in a black uniform with "SECURITY" in yellow on the back stands in the foreground, facing the entrance of "200 PARK AVENUE" where a woman in a tan coat is standing and talking on a phone

For many UK security companies – whether you’re providing manned guarding, CCTV systems, keyholding, or mobile patrols – the public sector presents a variety of opportunities. However, winning contracts through competitive tendering can be complex, especially when you’re faced with terms like ‘PQQ’, ‘ITT’ and ‘DPS’.

But what do they mean? and what’s the difference between them?

This blog will break down the meaning of each term, explain how the security tender process works, and outline how you can make your business stand out when going for a security tender.

What is a PQQ?

PQQ stands for Pre-Qualification Questionnaire.

This is the initial stage, where buyers will filter potential suppliers based on their suitability to the contract, before allowing them to progress onto the next stages. Essentially, it verifies that you meet basic legal, financial and technical standards for security tenders.

Typically, PQQs will cover:

  • Business information – Legal name, company structure, number of personnel, contact information
  • Financials – Annual turnover, relevant insurances held
  • Compliance – Health and safety, GDPR, data protection, cyber security
  • Technical capability – Past experience, certifications, staff qualifications

PQQs are usually through an online portal (e.g. Proactis, In-Tend), and each response must be tailored to the specific opportunity that you are bidding for. Generic or vague responses are often rejected here’s another great article on how to re-use old security tender content!).

What is an ITT?

ITT stands for Invitation to Tender.

This document is a more detailed, specific request for information, and will assess your overall value as a supplier, not just your compliance. You’ll need to explain why your company is the best pick for the tender.

For security tenders, ITTs are likely to ask the following:

  • Your approach to security system design and specification
  • Mobilisation plans and handover procedures
  • Reporting and communication protocols
  • Staff qualifications (e.g. IPAF, ECS, SafeContractor)
  • Security guard deployment plans and rostering
  • Data protection measures
  • Maintenance schedules, SLAs and fault response times
  • Use of HD/IP systems, VMS integration, or cloud storage

ITT submissions are typically scored using MEAT (Most Economically Advantageous Tender), meaning that both price and quality matter.

Many CCTV and security companies underperform on the written responses – especially when trying to communicate technical solutions to non-technical evaluators. So, make sure you explain what you can do for the client.

What is a DPS?

DPS stands for Dynamic Purchasing System.

This is a type of public sector procurement model often used in the public sector for commonly purchased services – including CCTV services and manned security.

How Does It Work?

  • A buyer (e.g. a council, NHS, or housing association) sets up a DPS for a broad category like Security Systems or Surveillance and Guarding.
  • Suppliers apply to join by submitting a simplified version of a PQQ.
  • Once approved, you’re eligible to receive mini-competitions for specific projects or contracts.

Unlike frameworks, a DPS remains open indefinitely, so new suppliers can join at any time.

Why It’s Ideal for Security Firms:

  • You can get approved once and compete for dozens of projects
  • It reduces the need to find each opportunity manually
  • It helps you build long-term relationships with buyers

Remember – approval doesn’t guarantee work. You’ll still need to submit competitive mini-tenders for each opportunity issued through the DPS.

Is Your Security Company PQQ, ITT and DPS Ready?

Bidding in the security sector can be longwinded and complex, but it can be made much easier with an organised, thorough approach.

While it can be done internally, professional bid writing companies (like us at Bid Writing Service) can significantly boost your chances of security tender success through expert bid writing and end-to-end guidance throughout the entire bidding process.

Have a security tender submission coming up? Why not utilise our expert security tender writers? Contact us at michael.baron@bidwritingservice.com or lauren.moorhouse@bidwritingservice.com to discuss your needs, or, fill out the form below!

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We engaged Bid Writing Service to support our submission for the GMC tender, aiming to drive potential growth for our business. While we are still awaiting the final outcome, we can confidently say the service has been excellent and well worth the investment. Special thanks to Jessica, Peter, and Francesca, whose professionalism, responsiveness, and attention to detail greatly contributed to the strength of our submission. Their collaborative approach and expertise made the entire process smooth and reassuring. Highly recommended for any organisation seeking expert bid support.

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We've been working with Lauren and Rhiannon at Bid Writing Service for a few months now and they have been great! They are super responsive to emails and are always there to guide/support us through the process. As soon as a tender get released that matches our industry Lauren sends it straight over even if it's an evening or weekend so we have piece of mind knowing we won't miss any tenders! Thank you Lauren & Rhiannon

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GMS SERVICES LTD

We have used BWS to assist with our bid writing services. Not only does this provide us with vital resources when there are multiple tenders we want to bid for, it also provides a quality bid which is written by engaging bid writers who are interested in our business and helping us succeed. They become a part of our business. We would highly recommend their services and many thanks to George Flower who has delivered a brilliant service for us.

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B&E Boys

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M

Matt Webb

We engaged with BWS to assist with a bid on a civils project and were very pleased with the work they delivered. There was always clear communication and documents were produced within the agreed timeframes and cost. Being the first time working with a bid writing company they immediately put as at ease and gave us confidence that our submission was as strong as possible which gave us the best chance. Thanks to all the team at BWS!

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Nick Heath

Compass Fuel

We dived into the world of tenders, and Lauren made the process fairly simple for novices like ourselves. Wouldnt hesitate to use their services again. Nick Heath - Compass Fuel

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Josh Lownsborough

Working with Kyle has been a pleasure , He has been working weekends and evenings to get the job ready in time, His responses are superb and he is a real professional at his job. I hope we win the contract and I will certainly use Kyle again in the future

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Matt

My organisation has only recently started working with BWS and we have already seen a win! The team are always professional and work around my schedule. We will continue to work with BWS for future bids, thanks BWS team!

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Tracey Gordon

Excellent, efficient and professional service from Lauren & Rhiannon. Would 100% recommend and will definitely use again.

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James Bell

Great service. Quick turnaround and well written bid. Fingers crossed for a successful tender outcome.

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Chris Davy

We used BWS and found them very quick and efficient, well worth using and will do again

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Anele Griessel

Rhiannon was friendly, listened, and clarified our questions. Thank you very much

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Mirela Stefan

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