Frequently Asked Questions
Here are some common queries from clients before they start working with us.
As tenders can vary in length, number of questions, level of detail required and answer complexity, it is difficult to predict how long the process will take. To quote accurately for your bid writing service of choice, we would need to see the tender documentation and gain a better understanding of your business. If you’re concerned about the deadline of your tender, rest assured we’ve worked miracles in the past, we can do it again.
Get in touch with the team for a discussion around the timeframes.
The million dollar question… Don’t worry, it’s certainly not that much!
We appreciate that outsourcing your tender writing is an investment.
Each bid is a unique project and as such we need to review the tender documentation in order to provide an accurate price.
We will discuss and formulate a cost that is feasible and manageable to you.
It benefits our clients when we work on your tenders with some ‘skin in the game’ and operate on a fixed fee win bonus model.
Our pricing is fully transparent and there will never be any ‘added extras’.
You will be quoted a fixed fee for the work but we will reduce our fee as much as we can and include a win bonus… If you win, we win, if you lose… Let’s not talk about that!
To get a FREE QUOTE, get in touch today!
You will be assigned a dedicated experienced bid lead to work with you on your tender, they will undertake the necessary bid preparation to fully understand the bid, the requirements and the evaluation criteria. Where possible, we will always allocate the writer who possesses the most amount of experience within your industry to support and rest assured, each submission goes through our robust quality assurance process to ensure we are geared up to submit a winning tender submission.
You will be provided with a pre-bid preparation form which details the process, expectations, timeframes and contact information for our internal team, including our Management Team.
Absolutely! There are two types of bid reviews that we offer, including:
- Bid Review and Comment: This is our ‘light’ touch service where we review compliance, your response structure, the unique selling points, and added value.We will offer our suggestions for improvement and send them back to you for you to make the relevant changes.
- Critical Bid Review and Improve: This service offers a more in-depth review, where our experts will review your draft tender, comment where needed, assist with improvements to the written content, and manage the process through to completion.We have experience across almost every sector and industry you can imagine, so we know what it takes to improve your draft to become a winning bid!
- Strategy, Review and Improve: This all-encompassing strategic review involves us from the very beginning of the tender process. You can still draft your own responses with our expert guidance and support. We will support with the storyboard, structure and win themes of your tender prior to development of the draft.
To discuss a quote for your Bid Review, get in touch with our team.
You are the experts in your field, you know your business better than anyone, we know how to write and structure a winning bid! Together, that’s a pretty powerful team.
The bid process is always a collaboration, we will take the vast majority of the work ‘off your desk’ and following our initial ‘bid kick-off’ meeting, we will understand much more about your business. We have experience across multiple sectors and industries and understand what ‘best in class’ looks like, we can use our experience to offer suggestions for improvements and a fresh pair of eyes.
Our payment terms are pretty industry standard, we require 50% upfront with the final payment due upon submission. Once we have established a working relationship, we can put some payment terms in place that are beneficial for both parties.
Yes, that’s exactly how we operate. The more we work with you, the more we know about your business which results in better results and reduced cost.
We always aim to respond to your enquiry on the same business day. This will usually be in the form of a phone call to discuss your requirements in further detail. The quicker we can understand your requirements, the faster we can support you. If you have an urgent and looming deadline, please call us.
We’re small enough to care and big enough to make a difference. We care. You will be made to feel as though you are our only client. We’re transparent, honest, down to earth specialists and we’ll always go the extra mile to help you with your Bid Writing.
Yes absolutely. We’ll be happy to share some of our references, testimonials and case studies. Get in touch and we can send the relevant information.
Of course. The majority of the bids and tenders we work on are Public Sector Bids, Local Government, Councils, NHS, etc but we have also delivered huge client wins in the Private Sector too. Whether it’s an official Tender of a Proposal, we have the in-house expertise and experience to generate a winning submission.
What Our
Clients Say
See how we’ve helped SMEs across industries secure contracts and grow their success.
Syed Hasan
Accounts Manager
We engaged Bid Writing Service to support our submission for the GMC tender, aiming to drive potential growth for our business. While we are still awaiting the final outcome, we can confidently say the service has been excellent and well worth the investment. Special thanks to Jessica, Peter, and Francesca, whose professionalism, responsiveness, and attention to detail greatly contributed to the strength of our submission. Their collaborative approach and expertise made the entire process smooth and reassuring. Highly recommended for any organisation seeking expert bid support.
Office Staff
I recently had the pleasure of working with BWS on a bid, and I wanted to share my overwhelmingly positive experience. Their expertise and guidance were truly exceptional and instrumental in our success. Throughout the entire process, BWS provided unwavering support and demonstrated an impressive depth of industry knowledge. I genuinely believe their contributions were the key to our successful bid. Without hesitation, I would wholeheartedly recommend BWS and certainly plan to collaborate with them again in the future.
Andrew Hobbs
We engaged Bid Writing Service to support us in responding to a public tender opportunity. The service provided was simply exceptional. Well organised, proactive and responsive, accurate, punctual and of course very well written. This is a quality company with some really excellent client facing members of staff. Thank you Rhiannon, Francesca, Thea, Georgia and Lauren. Brilliant first impression and thoroughly recommended !!
Joseph Palmer
We've been working with Lauren and Rhiannon at Bid Writing Service for a few months now and they have been great! They are super responsive to emails and are always there to guide/support us through the process. As soon as a tender get released that matches our industry Lauren sends it straight over even if it's an evening or weekend so we have piece of mind knowing we won't miss any tenders! Thank you Lauren & Rhiannon
Ross Nicholson
Rhiannon was very switched on when it came to giving our company advice around bid writing. She produced drafts in a swift and professional manner which was important to us when the deadline was approaching fast.
Vanessa Varoujian
Incredibly professional, responsive and dedicated. Great to have a team who take the time to get to know the business and our ethos, and understand the pressures of tender and bid writing for a small organisation.
Vinceo Ferlita
Crown ices Ltd.
One of the best companies we have worked with. From our first conversation to the completed work. Always on hand for any questions we had, very knowledgeable and timely. Would use again and would highly recommend. Thank you for your hard work and such excellent service. Crown ices Ltd.
James Barber
I can not recommend BWS highly enough. Our first call with Luke was professional and built an immediate trust in the business. Lauren then took on our project at short notice with a 48 hour turn around time. She went above and beyond to ensure it was completed on time. We are now going to have a conversation about building a bid library and them becoming our exclusive supplier.
Chris C
Lauren from BWS went above and beyond to support us with our tender on extremely short notice. Her dedication, professionalism, and willingness to assist at all hours were second to none. Lauren's expertise and responsiveness made what could have been a stressful process smooth and efficient. I cannot recommend her highly enough for anyone needing reliable and high-quality support.
GMS SERVICES LTD
We have used BWS to assist with our bid writing services. Not only does this provide us with vital resources when there are multiple tenders we want to bid for, it also provides a quality bid which is written by engaging bid writers who are interested in our business and helping us succeed. They become a part of our business. We would highly recommend their services and many thanks to George Flower who has delivered a brilliant service for us.
Andrea Gascoigne
Recently won a nice project with the help of BWS, found them easy to work with and will use again.
Barry Chapman
We used this company as part of our growth strategy, in that they, and I mean Lauren Moorhouse as their lead, created from scratch a comprehensive Bid Library. This is an excellent process to begin this new phase of our development, to gain more work and raising our branding profile. The whole system, was great to see how it grew into the formidable tool that it is, which we now have at our disposal, with an increase in our confidence to bolster our turnover.
B&E Boys
We employed BWS to assist with our bid writing and knowledge management resources. The team were always very professional and flexible in working around our schedules whilst maintaining agreed deadlines. We would recommend BWS to others who are looking for a ‘fresh set of eyes’ on any business development material. We will be working with BWS in the future.
Matt Webb
We engaged with BWS to assist with a bid on a civils project and were very pleased with the work they delivered. There was always clear communication and documents were produced within the agreed timeframes and cost. Being the first time working with a bid writing company they immediately put as at ease and gave us confidence that our submission was as strong as possible which gave us the best chance. Thanks to all the team at BWS!
Nick Heath
Compass Fuel
We dived into the world of tenders, and Lauren made the process fairly simple for novices like ourselves. Wouldnt hesitate to use their services again. Nick Heath - Compass Fuel
Josh Lownsborough
Working with Kyle has been a pleasure , He has been working weekends and evenings to get the job ready in time, His responses are superb and he is a real professional at his job. I hope we win the contract and I will certainly use Kyle again in the future
Matt
My organisation has only recently started working with BWS and we have already seen a win! The team are always professional and work around my schedule. We will continue to work with BWS for future bids, thanks BWS team!
Tracey Gordon
Excellent, efficient and professional service from Lauren & Rhiannon. Would 100% recommend and will definitely use again.
James Bell
Great service. Quick turnaround and well written bid. Fingers crossed for a successful tender outcome.
Chris Davy
We used BWS and found them very quick and efficient, well worth using and will do again
Anele Griessel
Rhiannon was friendly, listened, and clarified our questions. Thank you very much
Mirela Stefan
Ready to Compete with the Big Players?
Let’s discuss your next opportunity. Book a free consultation or drop us a quick message — we’ll help you take the next step toward your next win.