Eastern Procurement Heating, Electrical, Mechanical and Decarbonisation Framework Announcement

Framework Factfile

Framework: Heating, Electrical, Mechanical and Decarbonisation Framework
Contracting authority: Eastern Procurement Limited
Sector: Heating, electrical, mechanical, renewable energy and decarbonisation works
Estimated value: £1.061 billion excluding VAT
Location: Great Britain, Guernsey, Jersey and the Isle of Man
Framework length: 4 years
Number of lots: Single combined framework with no separate lots
Maximum suppliers: 10
Tender submission deadline: 12 noon on 21 October 2026

Eastern Procurement Limited has launched a major new Heating, Electrical, Mechanical and Decarbonisation Framework, creating an estimated £1.061 billion opportunity for contractors operating across the building services, compliance, renewable energy and retrofit sectors.

The framework will cover domestic and non-domestic buildings, including both occupied and empty properties. Its wide-ranging scope includes the installation, replacement, upgrading, servicing, inspection, testing, maintenance and repair of heating, electrical, mechanical and low-carbon systems.

Unlike many comparable frameworks, the opportunity has not been divided into separate lots. Instead, Eastern Procurement is seeking up to 10 suppliers capable of delivering an integrated, turnkey service across the framework’s overall scope, either directly or through a declared supply chain.

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Procurement Timeline

The published procurement timetable includes:

• Deadline for clarification questions: 12 noon on 12 October 2026
• Tender submission deadline: 12 noon on 21 October 2026
• Estimated award decision: 9 December 2026
• Expected framework commencement: 6 January 2027
• Expected framework expiry: 5 January 2031

Tenders must be submitted electronically through Eastern Procurement Limited’s In-Tend portal.

The procurement is being conducted through a single-stage open procedure under the Procurement Act 2023. Tenderers should therefore allow sufficient time to complete all supplier information and submission requirements before the deadline.

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What Is the Heating, Electrical, Mechanical and Decarbonisation Framework?

The framework will give eligible contracting authorities access to suppliers capable of delivering heating, electrical, mechanical, renewable energy and decarbonisation works through one combined commercial arrangement.

It may be used for individual properties, grouped schemes, planned programmes, statutory servicing and compliance programmes, responsive repairs, emergency works, grant-funded projects and larger retrofit or decarbonisation programmes.

Work may be required across:

• North East England
• North West England
• Yorkshire and the Humber
• East and West Midlands
• East of England
• London
• South East and South West England
• Wales
• Scotland
• Guernsey
• Jersey
• Isle of Man

Any organisation meeting the definition of a contracting authority under the Procurement Act 2023 will be entitled to use the framework.

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What Works and Services Are Included?

The framework covers an extensive range of building-services and energy-related requirements.

Heating Works

The heating scope includes domestic, commercial and communal systems using gas, oil, solid fuel, electricity and renewable or low-carbon technologies.

Services may include:

• Gas and oil boilers
• Electric storage and panel heaters
• Electric low-pressure hot-water boilers
• Air source and ground source heat pumps
• Solar-assisted heat pumps
• Biomass systems
• Combined heat and power and micro-CHP systems
• Heat networks
• Solar thermal systems
• Microgeneration and emerging renewable technologies
• Heating controls and smart thermostats
• Hot-water cylinders, radiators, pumps, flues and pipework
• System cleaning, flushing, descaling and water treatment

The framework also covers annual safety checks, statutory servicing, responsive repairs, system replacements, void and mutual-exchange checks and emergency attendance. Suppliers may be required to provide 24-hour, year-round breakdown services.

Electrical Works

Electrical requirements may include:

• Complete and partial rewiring
• Electrical upgrades and alterations
• Inspection, testing and certification
• Electrical Installation Condition Reports
• Remedial works
• Consumer units and distribution equipment
• Earthing and bonding
• Power, lighting and final circuits
• External and communal lighting
• Electric heating connections
• Ventilation-related electrical works
• Fire, smoke, heat and carbon-monoxide detection systems
• Electric vehicle charging infrastructure
• Emergency and out-of-hours breakdown provision

Mechanical Works

The mechanical scope includes systems and equipment connected to heating, hot water, ventilation and energy performance.

This may cover:

• Mechanical ventilation with heat recovery
• Thermostatic mixing valves
• Boosted cold-water pump installations
• Associated mechanical equipment
• Planned servicing and maintenance
• Responsive repairs

Decarbonisation and Renewable Energy

The framework will support public-sector organisations in meeting changing energy-efficiency, retrofit and net-zero requirements.

Works may include:

• Solar photovoltaic installations
• Inverters, metering and monitoring systems
• Battery storage
• Solar thermal systems
• Heat pumps
• Biomass systems
• Heat networks
• Wind turbines
• Smart heating controls and sensors
• Ventilation and indoor-air-quality improvements
• EPC improvement programmes
• Emerging renewable and energy-efficiency technologies

The scope has been designed to remain flexible throughout the framework term, allowing it to respond to changes in legislation, technical standards, funding requirements and available technology.

Retrofit and Technical Support Services

In addition to physical works, suppliers may be required to provide specialist assessment, design, coordination and monitoring services.

These may include:

• Pre- and post-works Energy Performance Certificates
• Energy assessments
• SAP10 assessments
• Retrofit assessments
• Retrofit coordination and design
• PAS 2035 site visits
• Air-pressure testing
• Technical monitoring
• Cavity-wall borescope surveys
• Legionella risk assessments
• Project and programme management

The framework may also support grant-funded retrofit and decarbonisation programmes. Bidders will therefore need to show that they can coordinate multidisciplinary works while meeting the technical, evidential and reporting requirements associated with external funding.

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How Is the Framework Structured?

Eastern Procurement intends to appoint a maximum of 10 suppliers to one combined framework.

The opportunity has not been separated into specialist or regional lots. Pre-market engagement reportedly identified a preference among Eastern Procurement’s members for a single, integrated solution that could support effective coordination and deliver value for money.

Suppliers must therefore be capable of delivering the overall range of services included within the scope. This capability may be provided:

• Directly through the bidder’s own workforce
• Through its declared supply chain
• Through a combination of direct delivery and specialist subcontracting

The framework is identified as particularly suitable for SMEs. However, smaller businesses will need to consider carefully whether they can demonstrate sufficient breadth, capacity and control across such an extensive scope.

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How Will Work Be Awarded?

The framework will use an amended FAC-1 form of contract.

Individual call-off contracts may be awarded:

• Directly, without further competition
• Following a further competitive process between appointed suppliers

The rules governing these call-offs are included within the framework agreement. Bidders should review the agreement carefully to understand how work will be allocated and what obligations will apply after appointment.

A maximum supplier fee of 2% may be charged under the framework.

Appointment does not guarantee any particular volume or value of work. Suppliers will still need to position themselves competitively for call-off opportunities throughout the four-year term.

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How Will Tenders Be Evaluated?

Eastern Procurement will use a price-per-quality-point methodology.

Each tenderer’s total evaluated price will be divided by its quality score to calculate a price-per-quality-point figure. The supplier with the lowest ratio will be ranked first, with the remaining tenders ranked in ascending order.

This means bidders cannot focus on price or written quality in isolation. A low price may not compensate for a weak quality submission, while a strong technical response must still be supported by a commercially competitive offer.

Tenderers should ensure their responses:

• Answer the precise question being asked
• Explain how the proposed service will operate
• Provide relevant evidence from comparable contracts
• Demonstrate control over employees and supply-chain partners
• Use clear, measurable commitments
• Align fully with the pricing and service assumptions in the tender documents

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Who Is the Opportunity Relevant To?

The framework may be relevant to:

• Heating and boiler contractors
• Gas servicing and compliance specialists
• Electrical installation and testing contractors
• Mechanical and electrical contractors
• Renewable heating specialists
• Heat-pump installers
• Solar PV and battery-storage providers
• Ventilation and indoor-air-quality specialists
• EV charging infrastructure contractors
• Retrofit and PAS 2035 specialists
• Energy assessors and technical consultants
• Decarbonisation programme managers
• Multidisciplinary building-services contractors

It may also suit businesses able to assemble and manage a specialist supply chain covering any services they do not deliver directly.

However, the single-framework structure means bidders must examine the full requirements before deciding whether the opportunity is genuinely suitable. Strong supply-chain governance will be essential where delivery depends on multiple subcontractors or technical partners.

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What Will Eastern Procurement Be Looking For?

The complete requirements are set out within the tender pack. Based on the breadth and delivery model of the framework, bidders should be prepared to evidence areas such as:

• Delivery of comparable heating, electrical and mechanical programmes
• Technical competence and relevant professional accreditations
• Statutory inspection, testing and certification processes
• Compliance management
• Workforce and geographical capacity
• Emergency and out-of-hours response arrangements
• Retrofit and decarbonisation expertise
• Supply-chain selection, management and monitoring
• Project and programme management
• Quality assurance and defect management
• Resident and building-user communication
• Performance monitoring and reporting
• Health and safety
• Environmental performance
• Mobilisation and business continuity
• Delivery of grant-funded programmes

Generic policies alone will not show how these arrangements will operate in practice. Bidders should support their proposed methodologies with relevant contract examples, named systems, defined responsibilities, measurable standards and clear escalation procedures.

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How Bid Writing Service Can Help

With an estimated value exceeding £1 billion and just 10 supplier places available, this framework is likely to attract significant competition.

Bid Writing Service can support heating, electrical, mechanical and decarbonisation contractors with:

• Bid qualification and compliance reviews
• Tender-document analysis
• Bid planning and submission management
• Evidence and contract-example development
• Quality response writing
• Technical methodology responses
• Supply-chain management responses
• Retrofit and decarbonisation evidence
• Health and safety responses
• Social value strategy
• Tender review and quality assurance
• Final submission support

Whether you require complete bid management or an expert review of your finished tender, our support can be tailored around your internal team, technical specialisms and existing bidding experience.

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Get Ready for the Eastern Procurement Framework

With an estimated value of £1.061 billion, nationwide coverage and requirements spanning traditional building services through to emerging low-carbon technologies, the Heating, Electrical, Mechanical and Decarbonisation Framework represents a substantial opportunity.

However, its integrated structure also creates a demanding tender. Bidders must show that they can coordinate the complete service, maintain compliance across a broad technical scope and provide consistent delivery through their own teams and any declared supply-chain partners.

The deadline for submissions is 12 noon on 21 October 2026.

If your business is targeting this framework, Bid Writing Service can help you develop a clear, compliant and competitive tender response. Need a helping hand with this one? Get in touch on info@bidwritingservice.com for more information.