PQQ vs ITT vs DPS vs Framework – What Water Hygiene Firms Need To Know

Water Hygiene
Michael Baron
August 26, 2025
An aerial, top-down view of a water treatment facility featuring two large, circular clarification tanks surrounded by green trees, access roads, and industrial buildings

If you operate in the water hygiene industry and are looking to win public sector tenders, you will almost certainly have come across procurement terms like PQQ, ITT, DPS and Framework agreements. These aren't just bits of jargon – they define how work is tendered, awarded and delivered to water hygiene contractors.

From Legionella risk assessments to tank cleans, temperature monitoring, remedial works and ongoing planned preventative maintenance (PPM), understanding each of these procurement stages can make the difference between a winning bid and a missed opportunity. As a bid writing service specialising in water hygiene tenders, here is our guide to what each of these terms means for your business.

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What are PQQ's, DPS's and ITT's?

  • Pre-Qualification Questionnaire (PQQ): The initial filtering stage, used to check whether your company meets the buyer's baseline requirements for compliance, capability and financial standing.
  • Invitation To Tender (ITT): The detailed bid stage, where you explain how you will deliver the service, supported by method statements, pricing and evidence.
  • Dynamic Purchasing System (DPS): An open, ongoing supplier list where you can bid for specific packages of water hygiene work as opportunities arise.
  • Framework Agreement: A longer-term arrangement where you become an approved supplier for a set period, with the chance to be awarded work directly or through mini-competitions.

What Is A PQQ In Water Hygiene?

The PQQ is often the first step in a two-stage procurement process. It is designed to confirm that you have the correct Legionella compliance, accreditations and financial standing before the buyer invests time in evaluating your delivery proposals.

In the water hygiene sector, a PQQ will usually ask for:

  • Evidence of compliance with ACoP L8, HSG274 Parts 1–3 and BS 8580.
  • Relevant accreditations such as Legionella Control Association (LCA) membership and ISO 9001, 14001, 45001 certifications.
  • Health & Safety documentation – RAMS, COSHH assessments, SSIP membership (e.g. CHAS, SafeContractor).
  • Insurance details (Public Liability, Employers' Liability, Professional Indemnity).
  • Company accounts/turnover evidence.
  • References for comparable projects (e.g. hospital water safety management or large multi-site monitoring).

At this stage, buyers want assurance that you are technically competent, financially stable and fully compliant – not the finer details of delivery.

Bid writing tip: Keep a central library of your certificates, policies and records so you can respond quickly to PQQs.

What Is An ITT In Water Hygiene?

If you pass the PQQ stage – or if the buyer uses a one-stage process – you'll be invited to the ITT. This is the main competitive stage, where water hygiene tenders are scored on quality, price and social value.

An ITT in this sector might ask for:

  • Detailed method statements (risk assessments, monitoring, remedials, tank cleans).
  • Mobilisation plans, including TUPE transfer management.
  • Asset management approaches (logbooks and asset registers in line with BS 8580).
  • Sampling compliance (BS 7592).
  • Resourcing plans, including competent persons with City & Guilds Legionella training.
  • Social value initiatives (apprenticeships, Legionella awareness training, local recruitment).

Bid writing tip: Always use contract-specific examples to show you understand the client's environment – e.g. highlighting university or healthcare sector experience.

What Is A DPS In Water Hygiene?

A DPS (Dynamic Purchasing System) is a flexible procurement model allowing suppliers to join at any time. This is often used where the buyer requires:

  • Legionella control services (responsive and planned).
  • Coverage across multiple regions.
  • A pool of approved suppliers to handle varying demand.

Process overview:

  1. Apply once (usually through a simplified PQQ).
  2. If accepted, you're added to the DPS list of approved suppliers.
  3. You'll be invited to mini-competitions for specific work packages (e.g. Legionella risk assessments for sheltered housing in the North West).
  4. You decide whether to bid, based on scope, geography and capacity.

The advantage: you don't need to wait for new tenders – you can join anytime and bid when the right opportunities arise.

What Is A Framework In Water Hygiene?

A framework agreement is a long-term deal between a buyer and one or more approved suppliers, usually lasting 2–4 years. Being on a framework doesn't guarantee work, but it does give you priority access for direct awards or mini-competitions.

In the water hygiene industry, frameworks may cover:

  • Legionella risk assessments across estates.
  • Routine monitoring & sampling programmes.
  • Tank cleans, disinfections and remedials.
  • Emergency response for contamination incidents.

Frameworks can be single-supplier or multi-supplier. Getting onto one often requires both a PQQ and an ITT submission. Once approved, competition is reduced – buyers already know you meet their standards.

Why Understanding The Difference Matters

The public sector water hygiene market is highly competitive, with buyers focusing on compliance, technical expertise and health & safety. Knowing how each procurement route works helps you:

  • Prepare the right documents.
  • Target the right contracts.
  • Avoid wasting time on unsuitable bids.
  • PQQs test eligibility.
  • ITTs test delivery.
  • DPSs offer flexibility.
  • Frameworks provide long-term access.

Are You Ready to Win Water Hygiene Tenders?

Bidding in the water hygiene sector can be time consuming and complex.

While it can be done internally, professional bid writing companies (like us at Bid Writing Service) can significantly boost your chances of water hygiene tender success through expert bid writing and end-to-end guidance throughout the entire bidding process.

Have a water hygiene tender submission coming up? Why not utilise our expert water hygiene tender writers? Contact us at michael.baron@bidwritingservice.com or lauren.moorhouse@bidwritingservice.com to discuss your needs, or, fill out the form below!

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James Barber

I can not recommend BWS highly enough. Our first call with Luke was professional and built an immediate trust in the business. Lauren then took on our project at short notice with a 48 hour turn around time. She went above and beyond to ensure it was completed on time. We are now going to have a conversation about building a bid library and them becoming our exclusive supplier.

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Chris C

Lauren from BWS went above and beyond to support us with our tender on extremely short notice. Her dedication, professionalism, and willingness to assist at all hours were second to none. Lauren's expertise and responsiveness made what could have been a stressful process smooth and efficient. I cannot recommend her highly enough for anyone needing reliable and high-quality support.

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GMS SERVICES LTD

We have used BWS to assist with our bid writing services. Not only does this provide us with vital resources when there are multiple tenders we want to bid for, it also provides a quality bid which is written by engaging bid writers who are interested in our business and helping us succeed. They become a part of our business. We would highly recommend their services and many thanks to George Flower who has delivered a brilliant service for us.

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Andrea Gascoigne

Recently won a nice project with the help of BWS, found them easy to work with and will use again.

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Barry Chapman

We used this company as part of our growth strategy, in that they, and I mean Lauren Moorhouse as their lead, created from scratch a comprehensive Bid Library. This is an excellent process to begin this new phase of our development, to gain more work and raising our branding profile. The whole system, was great to see how it grew into the formidable tool that it is, which we now have at our disposal, with an increase in our confidence to bolster our turnover.

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B&E Boys

We employed BWS to assist with our bid writing and knowledge management resources. The team were always very professional and flexible in working around our schedules whilst maintaining agreed deadlines. We would recommend BWS to others who are looking for a ‘fresh set of eyes’ on any business development material. We will be working with BWS in the future.

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Matt Webb

We engaged with BWS to assist with a bid on a civils project and were very pleased with the work they delivered. There was always clear communication and documents were produced within the agreed timeframes and cost. Being the first time working with a bid writing company they immediately put as at ease and gave us confidence that our submission was as strong as possible which gave us the best chance. Thanks to all the team at BWS!

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Nick Heath

Compass Fuel

We dived into the world of tenders, and Lauren made the process fairly simple for novices like ourselves. Wouldnt hesitate to use their services again. Nick Heath - Compass Fuel

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Josh Lownsborough

Working with Kyle has been a pleasure , He has been working weekends and evenings to get the job ready in time, His responses are superb and he is a real professional at his job. I hope we win the contract and I will certainly use Kyle again in the future

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Matt

My organisation has only recently started working with BWS and we have already seen a win! The team are always professional and work around my schedule. We will continue to work with BWS for future bids, thanks BWS team!

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Tracey Gordon

Excellent, efficient and professional service from Lauren & Rhiannon. Would 100% recommend and will definitely use again.

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James Bell

Great service. Quick turnaround and well written bid. Fingers crossed for a successful tender outcome.

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Chris Davy

We used BWS and found them very quick and efficient, well worth using and will do again

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Anele Griessel

Rhiannon was friendly, listened, and clarified our questions. Thank you very much

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Mirela Stefan

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