The Ultimate Guide to Bid Writing & Bids
Are you searching for an expert bid writing service? Bid Writing Services (BWS) are here to help!
At BWS, we are here to support you in winning bids.
Check out our ultimate bid writing guide below to excel today!
What is Bid Writing?
Bid writing is a specialised skill that involves creating persuasive proposals, responding to requests for tenders or other invitations to submit a bid, and providing guidance on formulating successful recommendations.
It often requires in-depth knowledge of the specific industry in which the organisation operates and experience crafting compelling bids that increase their chances of winning the contract.
Bid writers play an essential role in helping organisations win new contracts by preparing high-quality documents that show their competency in providing the services requested.
What is our bid writing process?
See below our process from our first talk to submission!
- Client Engagement – BWS will review tender documents and provide a quote for you. One of our lead expert bid writers will be allocated and subsequently introduced to you and in direct contact with you during the process.
- Bid Writing – The next step of the process involves sitting down and discussing a bid plan/project meeting. We’ll begin the process of storyboarding, generating winning themes and USPs.
- Review and Quality Assurance – Once the bid is written, a complete strategic Director-led review will be performed in-house. This will challenge ourselves to make further improvements. The bid will be further developed and enhanced until it satisfies our quality assurance measures and then sent to you for approval.
- Submission/Debrief – Finally, once all parties are satisfied with the content of the bid, the bid will be signed off. If required, we can support you with upload and submission, and a debrief will be scheduled.
How are bids assessed?
Bids are assessed through a multi-stage process. First, the bid is preliminarily examined for responsiveness to the formal qualification requirements set out in the invitation for bids.
During this stage, all aspects of the bid are examined to ensure compliance with legal and regulatory requirements and any specified technical and quality standards.
The evaluation also includes a financial analysis which assesses whether the bidder has sufficient financial capacity and resources to complete the project on time.
Once all bids have been reviewed for responsiveness and technical compliance, they are evaluated against the price/financial criteria laid out in the invitation for bids.
Why Choose BWS?
Choosing Bid Writing Services for all your bid and tender submissions is an excellent choice for any business.
We have been in the business for many years and use a strategic process to ensure our clients get the best possible results.
Our extensive experience in writing bids for various companies allows us to understand the requirements and needs of each company, allowing us to develop an appropriate strategy tailored to their situation.
At Bid Writing Services, we also provide ongoing support throughout the entire process – from the initial brief to completion.
This means that should you encounter any difficulties along the way, our team of expert writers will be there to advise you on how best to proceed.
BWS takes away a lot of stress and provides peace of mind that your bid or tender submission will be accurate and complete when submitted.
Check out this testimonial below!
“The quality of service from BWS has been superb. We asked for their support to write an important bid on our behalf, and the results have been outstanding.
“BWS took us through a structured, logical approach which enabled us to harness our strengths and help us to understand how we stood out from the crowd.
“This resulted in a bid which was well-written and well-executed. We would definitely recommend.”
JN Civils
The lowest bidder is usually selected at this stage. However, other non-price criteria may be considered if public authorities stipulate them in advance.
This stage may also involve a comparative assessment of bids to determine which offer best meets the contracting authority’s needs.
Finally, once a successful bidder has been selected, they enter into a post-qualification/due diligence process that involves further investigation into their ability to deliver on their commitments and fulfil contract requirements.
This may involve verifying technical qualifications and financial capacity, assessing references from past projects or employers, and any other information deemed necessary to ensure that delivery is satisfactory or beyond expectations.
Contact Bid Writing Service For more information on bid writing, call us on 07760 514 645 or email info@bidwritingservice.com.
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What Our
Clients Say
See how we’ve helped SMEs across industries secure contracts and grow their success.
Syed Hasan
Accounts Manager
We engaged Bid Writing Service to support our submission for the GMC tender, aiming to drive potential growth for our business. While we are still awaiting the final outcome, we can confidently say the service has been excellent and well worth the investment. Special thanks to Jessica, Peter, and Francesca, whose professionalism, responsiveness, and attention to detail greatly contributed to the strength of our submission. Their collaborative approach and expertise made the entire process smooth and reassuring. Highly recommended for any organisation seeking expert bid support.
Office Staff
I recently had the pleasure of working with BWS on a bid, and I wanted to share my overwhelmingly positive experience. Their expertise and guidance were truly exceptional and instrumental in our success. Throughout the entire process, BWS provided unwavering support and demonstrated an impressive depth of industry knowledge. I genuinely believe their contributions were the key to our successful bid. Without hesitation, I would wholeheartedly recommend BWS and certainly plan to collaborate with them again in the future.
Andrew Hobbs
We engaged Bid Writing Service to support us in responding to a public tender opportunity. The service provided was simply exceptional. Well organised, proactive and responsive, accurate, punctual and of course very well written. This is a quality company with some really excellent client facing members of staff. Thank you Rhiannon, Francesca, Thea, Georgia and Lauren. Brilliant first impression and thoroughly recommended !!
Joseph Palmer
We've been working with Lauren and Rhiannon at Bid Writing Service for a few months now and they have been great! They are super responsive to emails and are always there to guide/support us through the process. As soon as a tender get released that matches our industry Lauren sends it straight over even if it's an evening or weekend so we have piece of mind knowing we won't miss any tenders! Thank you Lauren & Rhiannon
Ross Nicholson
Rhiannon was very switched on when it came to giving our company advice around bid writing. She produced drafts in a swift and professional manner which was important to us when the deadline was approaching fast.
Vanessa Varoujian
Incredibly professional, responsive and dedicated. Great to have a team who take the time to get to know the business and our ethos, and understand the pressures of tender and bid writing for a small organisation.
Vinceo Ferlita
Crown ices Ltd.
One of the best companies we have worked with. From our first conversation to the completed work. Always on hand for any questions we had, very knowledgeable and timely. Would use again and would highly recommend. Thank you for your hard work and such excellent service. Crown ices Ltd.
James Barber
I can not recommend BWS highly enough. Our first call with Luke was professional and built an immediate trust in the business. Lauren then took on our project at short notice with a 48 hour turn around time. She went above and beyond to ensure it was completed on time. We are now going to have a conversation about building a bid library and them becoming our exclusive supplier.
Chris C
Lauren from BWS went above and beyond to support us with our tender on extremely short notice. Her dedication, professionalism, and willingness to assist at all hours were second to none. Lauren's expertise and responsiveness made what could have been a stressful process smooth and efficient. I cannot recommend her highly enough for anyone needing reliable and high-quality support.
GMS SERVICES LTD
We have used BWS to assist with our bid writing services. Not only does this provide us with vital resources when there are multiple tenders we want to bid for, it also provides a quality bid which is written by engaging bid writers who are interested in our business and helping us succeed. They become a part of our business. We would highly recommend their services and many thanks to George Flower who has delivered a brilliant service for us.
Andrea Gascoigne
Recently won a nice project with the help of BWS, found them easy to work with and will use again.
Barry Chapman
We used this company as part of our growth strategy, in that they, and I mean Lauren Moorhouse as their lead, created from scratch a comprehensive Bid Library. This is an excellent process to begin this new phase of our development, to gain more work and raising our branding profile. The whole system, was great to see how it grew into the formidable tool that it is, which we now have at our disposal, with an increase in our confidence to bolster our turnover.
B&E Boys
We employed BWS to assist with our bid writing and knowledge management resources. The team were always very professional and flexible in working around our schedules whilst maintaining agreed deadlines. We would recommend BWS to others who are looking for a ‘fresh set of eyes’ on any business development material. We will be working with BWS in the future.
Matt Webb
We engaged with BWS to assist with a bid on a civils project and were very pleased with the work they delivered. There was always clear communication and documents were produced within the agreed timeframes and cost. Being the first time working with a bid writing company they immediately put as at ease and gave us confidence that our submission was as strong as possible which gave us the best chance. Thanks to all the team at BWS!
Nick Heath
Compass Fuel
We dived into the world of tenders, and Lauren made the process fairly simple for novices like ourselves. Wouldnt hesitate to use their services again. Nick Heath - Compass Fuel
Josh Lownsborough
Working with Kyle has been a pleasure , He has been working weekends and evenings to get the job ready in time, His responses are superb and he is a real professional at his job. I hope we win the contract and I will certainly use Kyle again in the future
Matt
My organisation has only recently started working with BWS and we have already seen a win! The team are always professional and work around my schedule. We will continue to work with BWS for future bids, thanks BWS team!
Tracey Gordon
Excellent, efficient and professional service from Lauren & Rhiannon. Would 100% recommend and will definitely use again.
James Bell
Great service. Quick turnaround and well written bid. Fingers crossed for a successful tender outcome.
Chris Davy
We used BWS and found them very quick and efficient, well worth using and will do again
Anele Griessel
Rhiannon was friendly, listened, and clarified our questions. Thank you very much
Mirela Stefan