Professional Bid & Tender Preparation
If you need some support on a tender that isn’t even out yet, bravo – you’re one step ahead! Rest assured, you’re doing the right thing in trying to get ahead of the curve. BWS can support you with the market research and preparation that could be the difference between a good bid and an excellent bid. Whilst many overlook it, bid preparation is a key part of the tendering process.
What Makes Our Bid & Tender Preparation Different
Experienced & Certified
Our team is fully accredited and with years of experience under their belts.
Customer Focused
We see this as a partnership; working alongside you to see the project through.
Always Delivered On Time
We work to your deadlines, and at yourpace. Think of us as an extension of your in-house team.
What is Bid Preparation?
For many businesses and industries, bid preparation is a pivotal part of growth aimed at equipping that company with the necessary resources andinformation to submit a competitive tender. Bid preparation involves creating a tailored bid library, analysing the Invitation to Tender (ITT) documents, and developing an answer plan that dissects the requirements of each tender question, and ensures the answer is detailed and comprehensive.
At BWS, we are working with some of the fastest growing companies in their respective industries, building out robust Bid Libraries to set them up for even more success in the months and years ahead. By developing a genuine Bid Library, you are giving your business the absolute best fighting chance of success on all upcoming bids, you’re making the entire bid process much more efficient and you are making the process more cost effective.
Your unique Bid Library will be built to suit your distinct requirements, ensuring you have a comprehensive library that can be used for tender responses. Your Bid Library will be 100% unique to you and your company. We will work with you to fill in the gaps in your existing Bid Library, including case studies, policy documents, boilerplate responses, Social Value and so much more.
Our Bid Professional Bid & Tender Preparation Process
Analysis & Planning
The first step in bid preparation is to analyse your current collateral and tender requirements. A GAP analysis will show the gaps in your existing bid library vs the possible questions on the upcoming tender. From there, we aim to get your organisation 'Bid Ready'; this means ensuring that your bid meets the basic requirements, and stands out from the crowd. Depending on the timeframes around the tender being released, there may be an opportunity to build out some genuine ‘best in class’ boilerplate responses ahead of time.
Interviewing Subject Matter Experts
As part of the bid preparation process, we may need to conduct interviews with your subject matter experts. Here we can gain valuable insights and information that can be used to strengthen your bid. Input from experts also ensures that your bid is technically accurate, and reflects your organisation’s expertise.
Aligning With Industry Standards
Throughout the bid preparation, the utmost care is taken to ensure that all details submitted align with your industry standards. This is crucial, as buyers often look for bids that demonstrate a deep and thorough understanding of the industry’s challenges and requirements.
Appointing a Bid Lead
At this point in the process, you will be appointed a dedicated Bid Lead to manage the process from here. Your Bid Lead will work closely with you to determine realistic timelines and desired outcomes, and are incredibly important for coordinating team members, managing the bid library, and ensuring that all elements are cohesive and consistent.
Communications
Where many bid preparations fall down, we thrive. BWS prioritises strong communication, providing regular updates throughout the entire process to keep you fully informed and involved. This ensures transparency and allows for any necessary adjustments to be made along the way.
What Our
Clients Say
See how we’ve helped SMEs across industries secure contracts and grow their success.
Syed Hasan
Accounts Manager
We engaged Bid Writing Service to support our submission for the GMC tender, aiming to drive potential growth for our business. While we are still awaiting the final outcome, we can confidently say the service has been excellent and well worth the investment. Special thanks to Jessica, Peter, and Francesca, whose professionalism, responsiveness, and attention to detail greatly contributed to the strength of our submission. Their collaborative approach and expertise made the entire process smooth and reassuring. Highly recommended for any organisation seeking expert bid support.
Office Staff
I recently had the pleasure of working with BWS on a bid, and I wanted to share my overwhelmingly positive experience. Their expertise and guidance were truly exceptional and instrumental in our success. Throughout the entire process, BWS provided unwavering support and demonstrated an impressive depth of industry knowledge. I genuinely believe their contributions were the key to our successful bid. Without hesitation, I would wholeheartedly recommend BWS and certainly plan to collaborate with them again in the future.
Andrew Hobbs
We engaged Bid Writing Service to support us in responding to a public tender opportunity. The service provided was simply exceptional. Well organised, proactive and responsive, accurate, punctual and of course very well written. This is a quality company with some really excellent client facing members of staff. Thank you Rhiannon, Francesca, Thea, Georgia and Lauren. Brilliant first impression and thoroughly recommended !!
Joseph Palmer
We've been working with Lauren and Rhiannon at Bid Writing Service for a few months now and they have been great! They are super responsive to emails and are always there to guide/support us through the process. As soon as a tender get released that matches our industry Lauren sends it straight over even if it's an evening or weekend so we have piece of mind knowing we won't miss any tenders! Thank you Lauren & Rhiannon
Ross Nicholson
Rhiannon was very switched on when it came to giving our company advice around bid writing. She produced drafts in a swift and professional manner which was important to us when the deadline was approaching fast.
Vanessa Varoujian
Incredibly professional, responsive and dedicated. Great to have a team who take the time to get to know the business and our ethos, and understand the pressures of tender and bid writing for a small organisation.
Vinceo Ferlita
Crown ices Ltd.
One of the best companies we have worked with. From our first conversation to the completed work. Always on hand for any questions we had, very knowledgeable and timely. Would use again and would highly recommend. Thank you for your hard work and such excellent service. Crown ices Ltd.
James Barber
I can not recommend BWS highly enough. Our first call with Luke was professional and built an immediate trust in the business. Lauren then took on our project at short notice with a 48 hour turn around time. She went above and beyond to ensure it was completed on time. We are now going to have a conversation about building a bid library and them becoming our exclusive supplier.
Chris C
Lauren from BWS went above and beyond to support us with our tender on extremely short notice. Her dedication, professionalism, and willingness to assist at all hours were second to none. Lauren's expertise and responsiveness made what could have been a stressful process smooth and efficient. I cannot recommend her highly enough for anyone needing reliable and high-quality support.
GMS SERVICES LTD
We have used BWS to assist with our bid writing services. Not only does this provide us with vital resources when there are multiple tenders we want to bid for, it also provides a quality bid which is written by engaging bid writers who are interested in our business and helping us succeed. They become a part of our business. We would highly recommend their services and many thanks to George Flower who has delivered a brilliant service for us.
Andrea Gascoigne
Recently won a nice project with the help of BWS, found them easy to work with and will use again.
Barry Chapman
We used this company as part of our growth strategy, in that they, and I mean Lauren Moorhouse as their lead, created from scratch a comprehensive Bid Library. This is an excellent process to begin this new phase of our development, to gain more work and raising our branding profile. The whole system, was great to see how it grew into the formidable tool that it is, which we now have at our disposal, with an increase in our confidence to bolster our turnover.
B&E Boys
We employed BWS to assist with our bid writing and knowledge management resources. The team were always very professional and flexible in working around our schedules whilst maintaining agreed deadlines. We would recommend BWS to others who are looking for a ‘fresh set of eyes’ on any business development material. We will be working with BWS in the future.
Matt Webb
We engaged with BWS to assist with a bid on a civils project and were very pleased with the work they delivered. There was always clear communication and documents were produced within the agreed timeframes and cost. Being the first time working with a bid writing company they immediately put as at ease and gave us confidence that our submission was as strong as possible which gave us the best chance. Thanks to all the team at BWS!
Nick Heath
Compass Fuel
We dived into the world of tenders, and Lauren made the process fairly simple for novices like ourselves. Wouldnt hesitate to use their services again. Nick Heath - Compass Fuel
Josh Lownsborough
Working with Kyle has been a pleasure , He has been working weekends and evenings to get the job ready in time, His responses are superb and he is a real professional at his job. I hope we win the contract and I will certainly use Kyle again in the future
Matt
My organisation has only recently started working with BWS and we have already seen a win! The team are always professional and work around my schedule. We will continue to work with BWS for future bids, thanks BWS team!
Tracey Gordon
Excellent, efficient and professional service from Lauren & Rhiannon. Would 100% recommend and will definitely use again.
James Bell
Great service. Quick turnaround and well written bid. Fingers crossed for a successful tender outcome.
Chris Davy
We used BWS and found them very quick and efficient, well worth using and will do again
Anele Griessel
Rhiannon was friendly, listened, and clarified our questions. Thank you very much
Mirela Stefan
Why Work With BWS
For Bid Preparation?
At BWS, we are working with some of the fastest growing companies in their respective industries, building out robust Bid Libraries to set them up for even more success in the
months and years ahead.
By developing a genuine Bid Library, you are giving your business the absolute best fighting chance of success on all upcoming bids, you’re making the entire bid process much more efficient and you are making the process more cost effective.
Your unique Bid Library will be built to suit your distinct requirements, ensuring you have a comprehensive library that can be used for tender responses. Your Bid Library will be 100% unique to you and your company. We will work with you to fill in the gaps in your existing Bid Library, including case studies, policy documents, boilerplate responses, Social Value and so much more.
Bespoke to You
Our unique process allows us to develop a strategic approach tailored to your specific bid submission, resulting in the best possible outcome for you.
Beyond The Bid
Our success isn’t just about writing winning bids—it’s about building strong relationships with our clients, understanding their objectives, and helping them achieve their goals.
Focused On Your Success
The service you receive from BWS is about so much more than a writer; you gain a partner who is dedicated to your success.
A Partnership
There are many Bid Writing consultants but we’re different because we actually care. We understand what it takes to win and we know how to take you on that journey too.
Frequently Asked Questions
Find quick answers to common queries about our bid writing and tender support services.
The million dollar question… Don’t worry, it’s certainly not that much!
We appreciate that outsourcing your tender writing is an investment. Each bid is a unique project and as such we need to review the tender documentation in order to provide an accurate price. We will discuss and formulate a cost that is feasible and manageable to you.
It benefits our clients when we work on your tenders with some ‘skin in the game’ and operate on a fixed fee win bonus model. Our pricing is fully transparent and there will never be any ‘added extras’. You will be quoted a fixed fee for the work but we will reduce our fee as much as we can and include a win bonus… If you win, we win, if you lose… Let’s not talk about that!
To get a FREE QUOTE, get in touch today!
As tenders can vary in length, number of questions, level of detail required and answer complexity, it is difficult to predict how long the process will take. To quote accurately for your bid writing service of choice, we would need to see the tender documentation and gain a better understanding of your business. If you’re concerned about the deadline of your tender, rest assured we’ve worked miracles in the past, we can do it again.
Get in touch with the team for a discussion around the timeframes.
We’re small enough to care and big enough to make a difference. We care. You will be made to feel as though you are our only client. We’re transparent, honest, down to earth specialists and we’ll always go the extra mile to help you with your Bid Writing.
Of course. The majority of the bids and tenders we work on are Public Sector Bids, Local Government, Councils, NHS, etc but we have also delivered huge client wins in the Private Sector too. Whether it’s an official Tender of a Proposal, we have the in-house expertise and experience to generate a winning submission.
Ready to put your best foot forward?
Partner with BWS for expert bid writing and win more contracts.