Catering Tender Writing
Catering opportunities can be very competitive, with numerous businesses vying for the same contracts. Whether you’re a small business or an established, large-scale caterer, you will need to understand the bidding process if you want to maximise your tender’s chances of being successful.
Why Choose Catering Tender Writing Industry
Experienced & Certified
Our team is fully accredited and with years of experience under their belts.
Customer Focused
We see this as a partnership; working alongside you to see the project through.
Always Delivered On Time
We work to your deadlines, and at your pace. Think of us as an extension of your in-house team.
Catering Tenders Across Multiple Sectors
Healthcare
Hospitals, nursing homes, care facilities.
Education
Schools, colleges, universities.
Business & Industry
Offices, corporate events, canteens.
Transport & Leisure
Airlines, trains, stadiums.
It is important to note that public sector catering tenders, for example school meals or prison catering, are known to have stricter guidelines and regulations. Private sector catering tenders, however, are more flexible to negotiation and include opportunities like office catering or events.
In addition, with the Procurement Act 2023 coming into effect in February 2025, there will be a change in the way that suppliers are selected. Whereas previously, pricing was the priority, there will now be a greater consideration of sustainability and social value. This means that bid submissions should be tailored around these aspects, whilst also aligning with the buyer’s expectations and requirements. There are certain things you will need to consider when bidding for a catering contract, such as existing initiatives that you may be expected to adhere to. For example, when bidding for catering contracts for schools, it would be beneficial to highlight your alignment with the government’s plan to reduce England’s rate of childhood obesity. By demonstrating how your menus and practices support this initiative, you will showcase your commitment to healthcare and wellbeing, which can significantly strengthen your proposal.
This is where a bid writing service, like BWS, can help. As experts in bid writing, we can craft a winning, persuasive bid that highlights your company’s value. We have experience in writing catering bids, and understand what makes an attractive bid. Our expertise ensures that your bid not only meets the buyer’s expectations but also positions your business as the ideal choice for the contract.
How we Assist with Catering Contract Tenders
There are many ways that BWS can assist with your catering tenders, including:
Expert Writing
Our team of professional bid writers know how to effectively craft persuasive and compliant bids. We will work collaboratively with you to create a bid that is of the highest quality, and filled with evidence of why you are the top choice for the contract. We have years of experience behind us, and can guarantee that we will make the bidding process as easy as possible for you.
Tailoring Your Bid
Every catering contract is unique, with different needs and requirements, and we specialise in tailoring each bid so that it scores high.
To do so, we highlight the value you will add, including any sustainability initiatives, quality assurances, dietary accommodations, cost efficiencies and innovative service solutions that will set you apart from the competition.
Industry Knowledge
We have experience with writing catering bids, and across all sectors, meaning we are well-positioned to help you submit a winning bid.
We adopt a collaborative approach when forming your bid, and take the time to understand you and your business, to ensure that we are effectively communicating all that you have to offer. No matter the sector you’re bidding in, we tailor each bid to align with industry expectations and maximise your chances of success.
When providing catering services to the public sector, there will be guidelines in place that you must adhere to, for example the School Food Standards. These standards ensure that the food provided is nutritious, and are as follows:
- One or more portions of vegetables or salad as an accompaniment per day.
- At least three different fruits each week.
- At least three different vegetables each week.
- Wholegrain foods in place of refined carbohydrates.
- Water as the drink of choice where possible.
- Limiting fruit juice portions to 150ml.
- Less than 5% of added sugars or honey in drinks.
- No more than two portions a week of deep-fried, batter-coated or breadcrumb-coated food or food containing pastry each week
Providing high-quality, nutritious food is a necessity for catering contracts, especially those in the Facilities Management sector. Upholding the standards required can be a costly, which will present challenges when adhering to the strict budgets assigned to them. To navigate these financial limitations, strategies such as optimised menu planning and food waste reduction can be implemented.
Public sector contracts are often governed by TUPE, requiring employees to transfer to new suppliers under existing terms. Navigating TUPE can be complex, demanding legal compliance, workforce planning and clear communication.
Suppliers must conduct due diligence, engage with transferring staff and ensure a smooth transition to maintain service quality. Investing in training and onboarding helps integrate teams effectively whilst upholding legal and ethical responsibilities.
How BWS Can Help Overcome These Challenges
The Catering Tender Writing industry faces unique challenges such as stringent regulatory requirements, high competition, and the need for precise technical documentation. These hurdles can make the bid-writing process particularly daunting for businesses.
Ensuring Compliance with Regulations
We have extensive knowledge of industry standards and guidelines, including School Food Standards and sustainability requirements under the Procurement Act 2023. Our bid writing services ensure that your proposal aligns with all relevant regulations while demonstrating your ability to provide high-quality services.
Sustainability-Focused Bidding
With sustainability becoming a key factor in contract selection, we ensure that your bid emphasises
eco-friendly initiatives such as responsible sourcing, waste reduction, and carbon footprint minimisation. We
help you articulate how your catering services align with environmental and social value goals, making your bid
stand out to evaluators.
Don’t see your industry listed on our website? We’ve got more coming soon! In the meantime, get in touch with our team to discuss your bid requirements.
Bespoke to You
Our unique process allows us to develop a strategic approach tailored to your specific bid submission, resulting in the best possible outcome for you.
Beyond The Bid
Our success isn’t just about writing winning bids—it’s about building strong relationships with our clients, understanding their objectives, and helping them achieve their goals.
Focused On Your Success
The service you receive from BWS is about so much more than a writer; you gain a partner who is dedicated to your success.
A Partnership
There are many Bid Writing consultants but we’re different because we actually care. We understand what it takes to win and we know how to take you on that journey too.
What Our
Clients Say
See how we’ve helped SMEs across industries secure contracts and grow their success.
Syed Hasan
Accounts Manager
We engaged Bid Writing Service to support our submission for the GMC tender, aiming to drive potential growth for our business. While we are still awaiting the final outcome, we can confidently say the service has been excellent and well worth the investment. Special thanks to Jessica, Peter, and Francesca, whose professionalism, responsiveness, and attention to detail greatly contributed to the strength of our submission. Their collaborative approach and expertise made the entire process smooth and reassuring. Highly recommended for any organisation seeking expert bid support.
Office Staff
I recently had the pleasure of working with BWS on a bid, and I wanted to share my overwhelmingly positive experience. Their expertise and guidance were truly exceptional and instrumental in our success. Throughout the entire process, BWS provided unwavering support and demonstrated an impressive depth of industry knowledge. I genuinely believe their contributions were the key to our successful bid. Without hesitation, I would wholeheartedly recommend BWS and certainly plan to collaborate with them again in the future.
Andrew Hobbs
We engaged Bid Writing Service to support us in responding to a public tender opportunity. The service provided was simply exceptional. Well organised, proactive and responsive, accurate, punctual and of course very well written. This is a quality company with some really excellent client facing members of staff. Thank you Rhiannon, Francesca, Thea, Georgia and Lauren. Brilliant first impression and thoroughly recommended !!
Joseph Palmer
We've been working with Lauren and Rhiannon at Bid Writing Service for a few months now and they have been great! They are super responsive to emails and are always there to guide/support us through the process. As soon as a tender get released that matches our industry Lauren sends it straight over even if it's an evening or weekend so we have piece of mind knowing we won't miss any tenders! Thank you Lauren & Rhiannon
Ross Nicholson
Rhiannon was very switched on when it came to giving our company advice around bid writing. She produced drafts in a swift and professional manner which was important to us when the deadline was approaching fast.
Vanessa Varoujian
Incredibly professional, responsive and dedicated. Great to have a team who take the time to get to know the business and our ethos, and understand the pressures of tender and bid writing for a small organisation.
Vinceo Ferlita
Crown ices Ltd.
One of the best companies we have worked with. From our first conversation to the completed work. Always on hand for any questions we had, very knowledgeable and timely. Would use again and would highly recommend. Thank you for your hard work and such excellent service. Crown ices Ltd.
James Barber
I can not recommend BWS highly enough. Our first call with Luke was professional and built an immediate trust in the business. Lauren then took on our project at short notice with a 48 hour turn around time. She went above and beyond to ensure it was completed on time. We are now going to have a conversation about building a bid library and them becoming our exclusive supplier.
Chris C
Lauren from BWS went above and beyond to support us with our tender on extremely short notice. Her dedication, professionalism, and willingness to assist at all hours were second to none. Lauren's expertise and responsiveness made what could have been a stressful process smooth and efficient. I cannot recommend her highly enough for anyone needing reliable and high-quality support.
GMS SERVICES LTD
We have used BWS to assist with our bid writing services. Not only does this provide us with vital resources when there are multiple tenders we want to bid for, it also provides a quality bid which is written by engaging bid writers who are interested in our business and helping us succeed. They become a part of our business. We would highly recommend their services and many thanks to George Flower who has delivered a brilliant service for us.
Andrea Gascoigne
Recently won a nice project with the help of BWS, found them easy to work with and will use again.
Barry Chapman
We used this company as part of our growth strategy, in that they, and I mean Lauren Moorhouse as their lead, created from scratch a comprehensive Bid Library. This is an excellent process to begin this new phase of our development, to gain more work and raising our branding profile. The whole system, was great to see how it grew into the formidable tool that it is, which we now have at our disposal, with an increase in our confidence to bolster our turnover.
B&E Boys
We employed BWS to assist with our bid writing and knowledge management resources. The team were always very professional and flexible in working around our schedules whilst maintaining agreed deadlines. We would recommend BWS to others who are looking for a ‘fresh set of eyes’ on any business development material. We will be working with BWS in the future.
Matt Webb
We engaged with BWS to assist with a bid on a civils project and were very pleased with the work they delivered. There was always clear communication and documents were produced within the agreed timeframes and cost. Being the first time working with a bid writing company they immediately put as at ease and gave us confidence that our submission was as strong as possible which gave us the best chance. Thanks to all the team at BWS!
Nick Heath
Compass Fuel
We dived into the world of tenders, and Lauren made the process fairly simple for novices like ourselves. Wouldnt hesitate to use their services again. Nick Heath - Compass Fuel
Josh Lownsborough
Working with Kyle has been a pleasure , He has been working weekends and evenings to get the job ready in time, His responses are superb and he is a real professional at his job. I hope we win the contract and I will certainly use Kyle again in the future
Matt
My organisation has only recently started working with BWS and we have already seen a win! The team are always professional and work around my schedule. We will continue to work with BWS for future bids, thanks BWS team!
Tracey Gordon
Excellent, efficient and professional service from Lauren & Rhiannon. Would 100% recommend and will definitely use again.
James Bell
Great service. Quick turnaround and well written bid. Fingers crossed for a successful tender outcome.
Chris Davy
We used BWS and found them very quick and efficient, well worth using and will do again
Anele Griessel
Rhiannon was friendly, listened, and clarified our questions. Thank you very much
Mirela Stefan
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Partner with BWS to navigate the complexities of bid writing and achieve success.